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Hanover Company Services, Ground Floor, One George Yard, London, EC3V 9DF, UK

Company Formation Specialists

Back to FAQCompliance and Procedure

How can I register for Data Protection?

You may find guidelines to notification for data processing on the Information Commissioner website, www.ico.gov.uk or www.itspublicknowledge.info in Scotland, or by calling the Information Commissioner Notification Line on 01625 545 740.

If you are required to notify the Information Commissioner, you must renew this annually and pay their £35 renewal fee. You may set up a direct debit instruction with the Information Commissioner who will then renew your subscription so you don’t have to remember each year!

PLEASE BE ADVISED THAT THERE HAVE BEEN REPORTS OF BOGUS DATA PROTECTION NOTIFICATION AGENCIES. THE INFORMATION COMMISSIONER IS THE ONLY AUTHORITY RESPONSIBLE FOR THE ADMINISTRATION OF NOTIFICATIONS & THEIR FEE WILL BE NO HIGHER THAN £35 (tier 1).

Companies that are exempt from notifying the Information Commissioner must still apply with the other provisions laid out in the Act, including the 8 principles above. If the information you hold on your system changes, you must consider whether you are now required to notify the Information Commissioner. You may also choose to notify the Information Commissioner, even if you do not meet their requirements.

The people who you hold information about are entitled to apply to:

  • Know whether your company or someone on behalf of your company are processing personal information about them
  • Know what information is being processed, the reason it is being processed and those to whom it may be disclosed
  • Receive a copy of the personal information held about them
  • Know the sources of the information

Individuals who wish to discover the information held about them by a company may apply for a subject access request. The data controller may apply a fee of up to £10 to release the information. Applications must:

  • be made in writing. (This can be electronically e.g. fax, email);
  • state the name of the applicant and an address for correspondence;
  • describe the information requested.

If your company receive a subject access request, you are entitled to ask for proof of identity (e.g. driver’s licence or telephone bill) to ensure you are releasing information to the correct person and you may request further details to assist you in finding the information (e.g. date of correspondence etc). Companies must respond within 40 days of the initial enquiry, or where a fee has been charged, 40 days of receipt of payment or ID.

"This information is provided as guidance only. We recommend that you seek advice from the Information Commissioner at all times".

 

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